Assessment -02 ( Project) – Global Homework Experts

 

Assessment Details
Qualification Code/Title BSB51415 Diploma of project management
Assessment Type Assessment -02 ( Project) Time allowed  
Due Date   Location AHIC Term / Year  

 

Unit of Competency
National Code/Title BSBPMG516 Manage project information and communication

 

Student Details
Student Name   Student ID  

 

Student Declaration:  I declare that the work submitted is my own, and has not been copied or plagiarised from any person or source. Signature: ____________________________

Date:         _____/______/__________

 

Assessor Details
Assessor’s Name  
RESULTS  (Please Circle) SATISFACTORY NOT SATISFACTORY

 

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Feedback to student:

…………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………

Student Declaration:  I declare that I have been assessed in this unit, and I have been advised of my result.  I am also aware of my appeal rights.

Signature:    _______________________________

Date:              ______/_______/___________

Assessor Declaration:  I declare that I have conducted a fair, valid, reliable and flexible assessment with this student, and I have provided appropriate feedback.

Signature:    ________________________________________

Date:              ______/_______/___________

 

Instructions to the Candidates

v  This assessment is to be completed according to the instructions given below in this document.

v  Should you not answer the tasks correctly, you will be given feedback on the results and gaps in knowledge. You will be entitled to one (1) resubmit in showing your competence with this unit.

v  If you are not sure about any aspect of this assessment, please ask for clarification from your assessor.

v  Please refer to the College re-submission and re-sit policy for more information.

v  If you have questions and other concerns that may affect your performance in the Assessment, please inform the assessor immediately.

v  Please read the Tasks carefully then complete all Tasks.

v  To be deemed competent for this unit you must achieve a satisfactory result with tasks of this Assessment along with a satisfactory result for another Assessment.

v  This is an Open book assessment which you will do in your own time but complete in the time designated by your assessor. Remember, that it must be your own work and if you use other sources then you must reference these appropriately.

Resources required completing the assessment tasks are Learner guide, PowerPoint presentation, Unit Assessment Pack (UAP), Access to other learning materials such as textbooks, Access to a computer, the Internet and word-processing system such as MS Word.

v  Submitted document must follow the given criteria. Font must be Times New Roman, Font size need to be 12 and line spacing has to be Single line.

v  Once you have completed the assessment, please upload the softcopy of the Assessment into AHIC Moodle.

v  Plagiarism is copying someone else’s work and submitting it as your own. Any Plagiarism will result in a mark of Zero.

 

 

 

 

 

 

 

 

Reasonable adjustments

  • Students with carer responsibilities, cultural or religious obligations, English as an additional language, disability etc. can request for reasonable adjustments.
  • Please note, academic standards of the unit/course will not be lowered to accommodate the needs of any student, but there is a requirement to be flexible about the way in which it is delivered or assessed.
  • The Disability Standards for Education requires institutions to take reasonable steps to enable the student with a disability to participate in education on the same basis as a student without a disability.
  • Trainer/Assessor must complete the section below “Reasonable Adjustment Strategies Matrix” to ensure the explanation and correct strategy have been recorded and implemented if applicable.
  • Trainer/Assessor must notify the administration/compliance and quality assurance department for any reasonable adjustments made.
  • All evidence and supplementary documentation must be submitted with the assessment pack to the administration/compliance and quality assurance department.
Reasonable Adjustment Strategies Matrix (Trainer/Assessor to complete)
Category Possible Issue Reasonable Adjustment Strategy

(select as applicable)

¨ LLN ¨ Speaking

¨ Reading

¨ Writing

¨ Confidence

¨ Verbal assessment

¨ Presentations

¨ Demonstration of a skill

¨ Use of diagrams

¨ Use of supporting documents such as wordlists

¨ Non-English-Speaking Background ¨ Speaking

¨ Reading

¨ Writing

¨ Cultural background

¨ Confidence

¨ Discuss with the student and supervisor (if applicable) whether language, literacy and numeracy are likely to impact on the assessment process

¨ Use methods that do not require a higher level of language or literacy than is required to perform the job role

¨ Use short sentences that do not contain large amounts of information

¨ Clarify information by rephrasing, confirm understanding

¨ Read any printed information to the student

¨ Use graphics, pictures and colour coding instead of, or to support, text

¨ Offer to write down, or have someone else write, oral responses given by the student

¨ Ensure that the time available to complete the assessment, while meeting enterprise requirements, takes account of the student’s needs

¨ Indigenous ¨ Knowledge and understanding

¨ Flexibility

¨ Services

¨ Inappropriate training and assessment

¨ Culturally appropriate training

¨ Explore understanding of concepts and practical application through oral assessment

¨ Flexible delivery

¨ Using group rather than individual assessments

¨ Assessment through completion of practical tasks in the field after demonstration of skills and knowledge.

¨ Age ¨ Educational background

¨ Limited study skills

¨ Make sure font size is not too small

¨ Trainer/Assessor should refer to the student’s experience

¨ Ensure that the time available to complete the assessment takes account of the student’s needs

¨ Provision of information or course materials in accessible format.

¨ Changes in teaching practices, e.g. wearing an FM microphone to enable a student to hear lectures

¨ Supply of specialised equipment or services, e.g. a note-taker for a student who cannot write

¨ Changes in lecture schedules and arrangements, e.g. relocating classes to an accessible venue

¨ Changes to course design, e.g. substituting an assessment task

¨ Modifications to physical environment, e.g. installing lever taps, building ramps, installing a lift

¨ Educational background ¨ Reading

¨ Writing

¨ Numeracy

¨ Limited study skills and/or learning strategies

¨ Discuss with the Student previous learning experience

¨ Ensure learning and assessment methods meet the student’s individual need

¨ Disability ¨ Speaking

¨ Reading

¨ Writing

¨ Numeracy

¨ Limited study skills and/or learning strategies

¨ Identify the issues

¨ Create a climate of support

¨ Ensure access to support that the student has agreed to

¨ Appropriately structure the assessment

¨ Provide information or course materials in accessible format, e.g.  a textbook in braille

¨ Changes in teaching practices, e.g. wearing an FM microphone to enable a student to hear lectures

¨ Supply of specialised equipment or services, e.g. a note- taker for a student who cannot write

¨ Changes in lecture schedules and arrangements, e.g. relocating classes to an accessible venue

¨ Changes to course design, e.g. substituting an assessment task

¨ Modifications to physical environment, e.g. installing lever taps, building ramps, installing a lift

Explanation of reasonable adjustments strategy used (If required)
 

 

 

 

 

What if you disagree on the assessment outcome?

You can appeal against a decision made in regards to your assessment.   An appeal should only be made if you have been assessed as ‘Not Yet Competent’ against a specific unit and you feel you have sufficient grounds to believe that you are entitled to be assessed as competent. You must be able to adequately demonstrate that you have the skills and experience to be able to meet the requirements of units you are appealing the assessment of.

Your trainer will outline the appeals process, which is available to the student. You can request a form to make an appeal and submit it to your trainer, the course coordinator, or the administration officer. The AHIC will examine the appeal and you will be advised of the outcome within 14 days. Any additional information you wish to provide may be attached to the appeal form.

 

Academic Integrity:

Academic Integrity is about the honest presentation of your academic work. It means acknowledging the work of others while developing your own insights, knowledge and ideas.

As a student, you are required to:

  • Undertake studies and research responsibly and with honesty and integrity
  • Ensure that academic work is in no way falsified
  • Seek permission to use the work of others, where required
  • Acknowledge the work of others appropriately
  • Take reasonable steps to ensure other students cannot copy or misuse your work.

 

Plagiarism:

Plagiarism means to take and use another person’s ideas and or manner of expressing them and to pass them off as your own by failing to give appropriate acknowledgement. This includes material sourced from the internet, RTO staff, other students, and from published and unpublished work.

Plagiarism occurs when you fail to acknowledge that the ideas or work of others are being used, which includes:

  • Paraphrasing and presenting work or ideas without a reference
  • Copying work either in whole or in part
  • Presenting designs, codes or images as your own work
  • Using phrases and passages verbatim without quotation marks or referencing the author or web page
  • Reproducing lecture notes without proper acknowledgement.

 

Collusion:

Collusion means unauthorised collaboration on assessable work (written, oral or practical) with other people. This occurs when a student presents group work as their own or as the work of someone else.

Collusion may be with another RTO student or with individuals or student’s external to the RTO. This applies to work assessed by any educational and training body in Australia or overseas.

Collusion occurs when you work without the authorisation of the teaching staff to:

  • Work with one or more people to prepare and produce work
  • Allow others to copy your work or share your answer to an assessment task
  • Allow someone else to write or edit your work (without rto approval)
  • Write or edit work for another student
  • Offer to complete work or seek payment for completing academic work for other students.

Both collusion and plagiarism can occur in group work. For examples of plagiarism, collusion and academic misconduct in group work please refer to the RTO’s policy on Academic integrity, plagiarism and collusion.

Plagiarism and collusion constitute cheating. Disciplinary action will be taken against students who engage in plagiarism and collusion as outlined in RTO’s policy.

Proven involvement in plagiarism or collusion may be recorded on students’ academic file and could lead to disciplinary action.

 

Special Required Software and Hardware to complete the Assessments:

  • Computer With Internet Connection
  • Microsoft Office Suite

Assessment Formatting and Answer length Guidance:

Your Submitted document must follow the given criteria:

  • Font must be Times New Roman, Font size need to be 12 and line spacing has to be Single line.
  • Your assessment needs to be submitted as an electronic copy unless requested differently by your assessor.
  • The Assessment file name for electronic copy should follow : Student Id_Assessment_No ( Example AHI000014_Assessment 1

 

Referencing

Include a reference list at the end of your work on a separate page or as footnotes. You should

reference the sources you have used in your assessments in the Harvard Style.

To access a web-based tool, see Harvard Style online generator http://www.harvardgenerator.com

 

Your assessor will go through the assessment for this unit. It is important that you understand this assessment before taking on the tasks. To confirm that you have been given this overview, we ask you to complete the following Pre-Assessment Checklist.

You are required to carefully read each checklist item provided below and tick either ‘Y’ to confirm your understanding or ‘N’ if you disagree. In case you disagree with an item, please provide your reason under the ‘Comments’ section.

This acknowledges that your Trainer/Assessor has discussed all of the information with you prior to undertaking this assessment.

Checklist Comments
Y ☐ N I, the student, understand the purpose of the assessment.  
Y ☐ N I understand when and where the assessment will occur, who will assess me, how and in what format the assessment will be submitted.  
Y ☐ N I understand the methods of assessment.  
Y ☐ N I understand what resources are required to successfully complete this assessment.  
Y ☐ N I understand the performance level required for each assessment event.  
Y ☐ N I understand that it must be my own work. I have been explained and understood the serious consequences in case this work is found plagiarised.  
Y ☐ N I understand the process if I am deemed not yet competent.  
Y ☐ N I understand the feedback process and the appeals process.  
Y ☐ N The assessor has discussed with me if I have any special needs and if so what arrangements have been put in place.  

 

 

 

 

 

 

 

 

 

 

 

Assessment Task 2: Project information and communication planning

Task summary

This assessment task requires you to create a project communication management plan to support the objectives of a project in consultation with a team. You are also required to establish a project management information system.

This assessment is to be completed in the simulated work environment in the RTO.

Required

  • Access to textbooks and other learning materials
  • Computer with Microsoft Office and internet access
  • Project Management Policy and Procedures
  • Project Management Plan Excerpt
  • Place for a meeting
  • Roleplay participants

Timing

Your assessor will advise you of the due date of these submissions.

Submit

  • Email with draft Project Communication Management Plan and Communication Management report attached.
  • Email with Final Project Communication Management Plan attached.

Assessment criteria

For your performance to be deemed satisfactory in this assessment task, you must satisfactorily address all of the assessment criteria. If part of this task is not satisfactorily completed, you will be asked to complete further assessment to demonstrate competence.

Resubmission opportunities

You will be provided feedback on your performance by the assessor. The feedback will indicate if you have satisfactorily addressed the requirements of each part of this task.

If any parts of the task are not satisfactorily completed, the assessor will explain why, and provide you with written feedback along with guidance on what you must undertake to demonstrate satisfactory performance. Reassessment attempt(s) will be arranged at a later time and date.

You have the right to appeal the outcome of assessment decisions if you feel that you have been dealt with unfairly or have other appropriate grounds for an appeal.

You are encouraged to consult with the assessor prior to attempting this task if you do not understand any part of this task or if you have any learning issues or needs that may hinder you when attempting any part of the assessment.

 

 

Assessment Task 2 Instructions as provided to students

Complete the following activities:

Carefully read the following scenario.

Manager Networks is an organisation that provides networking events for business people across Australia. The company runs regular networking events but has now decided to start an annual conference event focussing on an area of business considered to be of key importance. It is hoped that the conference will provide information on cutting edge leadership topics that focus on leadership skills, knowledge and trends.

It should also promote Management Networks in order to extend its membership and to facilitate greater participation in networking and professional development events ran by the organisation. The focus is also to establish the organisation as a think tank for the sector.

As the Administration Manager for Manager Networks, you have been assigned the role of Project Manager for the conference. You are responsible for the ongoing development of the conference in cooperation with several other staff members, who will use their expertise in different areas to support your project management as described below. A conference steering committee has also been established which includes the CEO and two Board members. The role of the steering committee is to provide overall direction to the project.

Donna Chisholm, who is the co-ordinator of the Manager Networks’ trainers, will help with contacting and lining up the speakers.

Dan Streep, the Administration Assistant has had experience with the ground level work required for a conference, and he will help to determine and prepare the venue.

Erin O’Donnell, the Manager Networks Marketing Manager, will co-ordinate the marketing material.

The conference will be conducted 04 October 2020. It will be a one-day event, from 9 am to 4 pm.

The conference style will be formal, with a balance of conference elements to ensure that outcomes are achieved.

The participant target group is managers in all industries. This group will be targeted by email using the Manager Networks database and publicised through social media such as LinkedIn.

Conference facilities require a centrally located venue that has a conference room that can accommodate up to 150 people. It is expected that this cost for the venue will be between $25,000 – $30,000.

Invited speakers will want to be accommodated nearby, so there will need to be an appropriate hotel in the vicinity.

The venue will also need to be able to provide on-site catering for the meeting attendees.

Budget: projected attendee numbers is 150 people, and the suggested conference price for participants is $500 plus GST to achieve the project budget. Speakers are to receive $400 each for their participation.

  1. Develop a draft Project Communication Management Plan.
You are required to develop a draft Project Communication Management Plan that will support the achievement of the project objectives.

Review the following to identify and analyse the information requirements of the project:

·           Case study information

·           Project Management Policy and Procedures

·           Project Management Plan Excerpt. The Project Management Plan is still being finalised, but you have been sent the section pertaining to project information and communication in this document.

·           Search the internet for ideas from Project Communication Management Plans created for similar scenarios.

Your plan should include the communication responsibilities for:

·           The project steering committee

·           The Project Manager

·           The Project Team

Use the Project Communication Management Plan Template to guide your work.

Print off a copy to take to the Project team meeting for discussion.

  1. Write a communication management report.
Assume that you have decided to use the cloud-based system Slack, which allows team communication and collaboration on projects.

https://slack.com/hc/en-us

Review the information at the web site above and write a short report to present at the team meeting. Your report should explain the use of the system and its key features and how it will be used during the conference project. Your Communication Management Report should include, as a minimum:

·           What is Slack?

·           The Slack workspace and its use for the conference project

·           Working in Slack (including how members are invited to the workspace)

  1. Send an email to the Project Team (your assessor).
The text of the email should be in grammatically correct English, written in an appropriate (polite, business-like) style.

It should introduce and summarise the contents of the attachments and propose a team meeting to discuss the draft Project Communication Management Plan and the proposed project information system Slack.

Inform the team that the meeting date and time will be sent in a later email.

Attach your draft project communication management plan and your communication management report to the email.

  1. Meet with the project team.
The meeting’s objective is to review the Draft Project Communication Management Plan.

Take notes at the meeting, as you will be required in the next activity to revise your Plan to include the input from the other team members.

Begin the meeting by summarising the information in your Project Communication Management Plan. Encourage discussion, and ask for feedback on, the communication methods and frequency identified in your plan.

Then explain the Slack project information management system that you intend to use for the project. Advise your team that following the meeting, you will be setting up the Slack workspace for the conference project and inviting them to participate.

Close the meeting with a summary of the meeting attendees’ feedback and thank them for their participation.

During the meeting, you will be required to demonstrate effective communication skills including:

·           Speaking clearly and concisely

·           Using non-verbal communication to assist with understanding

·           Asking questions to identify required information

·           Responding to questions as required

·           Using active listening techniques to confirm understanding

  1. Review your Project Communication Management Plan.
Include the input from the other project team members provided at the meeting to revise the plan, establishing baselines for each item.

Your notes from the meeting should inform this work.

Save this document as Final Project Communication Management Plan.

  1. Establish the project information management system.
Following the instructions within Slack, set up the workspace for the conference project. Name the workspace after the company and create a channel for the project.

Invite your assessor to become a member of the workspace and the channel.

Your assessor will then be able to confirm that you have established a project information management system and will also be able to see how this system is maintained throughout the project as per the following Assessment Task.

  1. Send an email to all project team members (your assessor).
The text of the email should be in grammatically correct English, written in an appropriate (polite, business-like) style.

It should refer to the recent meeting, then introduce and summarise the contents of the attachments.

It should seek their final approval of the Plan and advise them that they will soon be invited to the Slack Workspace.

Attach your Final Project Communication Management Plan to the email.

 

 

Assessment Task 2 Checklist

Student’s name:
Did the student: Completed successfully? Comments
Yes No  
Identify, analyse and document communication requirements in a draft Project Communication Plan using information from the Project Management Plan Excerpt and the Project Management Policy and Procedures?      
Use input from stakeholders to prepare a final Project Communication Plan that will achieve project objectives?      
Establish a project information management system?      
At the meeting, demonstrate effective communication skills including:

·           Speaking clearly and concisely

·           Using non-verbal communication to assist with understanding

·           Asking questions to identify required information

·           Responding to questions as required

·           Using active listening techniques to confirm understanding?

     
Task outcome: ¨  Satisfactory ¨  Not satisfactory
Assessor signature:  
Assessor name:  
Date: