BSBINS601 Manage knowledge and information – Global Homework Experts

BSBINS601 Manage knowledge and information

Assessment 2 – Project

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Instruction

This assessment task requires the student to research a case study company and write a report to assist the Management Team to make some business decisions. They will then meet with the Management Team and ensure that informed decisions are made. Students will then have to carry out some tasks related to the decisions made and determine how best to communicate these to the stakeholders.

Assessment Resources

  • Briefing Report Template
  • Business Plan
  • Communication Report Template
  • Finance Policy and Procedures
  • Financial Data
  • Forecasts Spreadsheet Template
  • Information Management Policy and Procedures Template
  • Profit and Loss Statements
  • Staff Survey Results
  • Student Feedback and Register
  • Staff Feedback and Register

Assessment criteria

Students must complete all of the activities listed and submit:

  • Briefing Report and Forecasts Spreadsheet
  • Email with an invitation to join a Shared folder in OneDrive
  • Screen shot of your folders and files
  • Email to the Management Team
  • Updated Communication Plan
  • Updated Information Management Policy and Procedures
  • Completed staff and student register
  • Report on staff and student feedback
  • Signed Observation Checklist

 

Complete the following activities:

King Edward VII College has been operating since 2015. The College is based in Melbourne CBD and has an additional campus in Sydney. The College offers a range of courses in management, marketing, human resources and international business. It currently has 195 students enrolled across all of its courses and both campuses. Courses are offered at all levels, from Certificate II to   Graduate Diploma.

King Edward VII College is very popular due to its competitive pricing structure, innovative    teaching methods and state of the art facilities.

The College currently employs 24 staff members that include the CEO, a Sales and Marketing Manager and Sales and Marketing Assistant, Promotions Officer, Human Resources Manager, Operations Manager, Administration Manager, Office Assistant, Receptionist, Academic Manager, Student Services Officer and approximately 14 trainers and assessors.

Currently, the company is preparing the financial forecasts and projections for the year ahead.

The College is planning to open two new campuses, one in Brisbane and one in Adelaide in the     next year, and that will have to be factored into the forecasts.

As the Operations Manager for King Edward VII College, you have been tasked to prepare the financial forecasts and projections for the upcoming year. This will be used to inform the preparation of budgets and to develop a deeper understanding of the business’s potential.

You will also be required to look at various data storage and access systems that could be adopted, and that have the potential to grow with the business.

 

  1. You are required to write a report to inform a staff meeting on the proposed company expansion. To do this you will need to review the company’s:
    • Business Plan
    • Financial Policy and Procedures
    • Financial Data
    • Profits and Loss Statements for the previous three
    • Staff Survey Results
    • Student Feedback
    • Forecast Spreadsheet Template

 

Your report is to include the following:

  • A review of business performance data
  • Financial forecast. Use the Forecasts Spreadsheet to record your figures.
  • A review of staff feedback
  • A review of student feedback
  • Identify, define and analyse business problems and issues
  • Identify further sources of information on VET
  • Analysis of trends
  • A sensitivity analysis on any proposed options
  • Data storage and access options
  • A risk management plan

 

You must use the Briefing Report Template and Forecasts Spreadsheet.

 

  1. You are required to organize a meeting with the management team (at least two group member). The objective of the meeting is to get the Management Team to agree to the proposed campus expansion and to decide on which data storage system to

 

Begin by summarising each part of your report, answering any questions asked by the     team members. When you have finished summarising your report, ask the Management Team of they  would approve the proposed campus expansion.

 

The Management Team should then decide which data storage and access system should be adopted by the College.

 

  1. Assume that the Management Team has approved the use of

 

Go to OneDrive and sign in with your Microsoft account. Create a new folder and enter a name for the new folder (King Edward College_Your student ID). In order to test the new system, send the Management Team (your assessor) an  invitation to join a Shared folder in OneDrive.

 

  1. Develop a communication plan to ensure that all stakeholders are made aware of the campus expansion and the new data storage system.

 

Ensure that the strategies you develop are designed to promote the benefits of change to staff and to reduce the likelihood of a negative response/adverse outcomes.

 

Your communication plan should also show the reporting process to senior management, which will be required on a regular basis.

 

The College’s customers (the students) should also be informed about the campus expansion.

 

You must use the Communication Plan Template.

 

  1. Develop an Information Management Policy and Procedures that address confidentiality, privacy and

 

One of the King Edward VII College Administration Assistants has prepared an Information Management Policy and Procedures Template that includes some information from the company’s Style Guide. Use this to guide your work in this activity.

 

 

  1. Submit a screen shot of your folders and files in OneDrive. Ensure that you have an overall folder for your work, as well as sub folders if    All of the documents you have submitted for this assessment task should be correctly   named and filed. The screen shot should show all the folders and documents.

 

  1. You are required to present the following documents to the management team (your assessor) and seek their

 

  1. Communication Plan
  2. Information Management Policy and Procedures
  3. Screenshot

 

  1. Use the feedback that you have received to update your Communication Plan and Information Management Policy and Procedures. Save this document as Updated Communication Plan and Information Management Policy and Procedures.

 

 

 

 

 

  1. Complete databases and develop a report following confidentiality/privacy policies.

 

It is 3 months later and the new OneDrive system is working well. Different folders have been set up for different functions. Folders have been set up to capture data about student and staff experiences.  The Student Experience folder now includes a student feedback register where student feedback for each month is to be recorded and analysed. A Staff Experience folder has also been set up which now includes a staff feedback register where staff feedback for each month is to be recorded and analysed.

 

As the Operations Manager it is your responsibility to update each of these databases regularly based on reports provided to you by your team.

Review the feedback received from staff and students this month in the Staff and Student Feedback report. Complete the Student Feedback Register and the Staff Feedback Register.

Following this you are to prepare a short report for management about the feedback from staff and students. Summarise all of the feedback provided and make at least two recommendations on how to action the feedback. In preparing your report you are to adhere to the confidentiality and privacy policies by de-identifying staff and students in your report as per the organisation’s policy and procedures.

Submit your completed registers and report to your assessor.

 

Observation Checklist

Date of Observation  
Name of Learner  
Signature

 

 
Team members Name  

 

 

Signature  
 
 
  YES NO
·       Speaking clearly and concisely using appropriate level of formality and vocabulary

i.e. could you understand what the student said, they used formal language to a senior management and used commonly accepted business terms

   
·       Speaking to suit the audience

i.e. they used formal language to a senior management and used commonly accepted business terms

   
·       Using non-verbal communication to assist with understanding

e.g. nodding to indicate understanding, smiling to facilitate communication.

 

   
·       Asking questions to identify required information

i.e. asking relevant questions

 

   
·       Responding to questions as required

i.e. providing a clear and concise and relevant response to the question asked

 

   
·       Using active listening techniques to confirm understanding

i.e. by paraphrasing information or feedback provided to confirm understanding

   

 

Briefly describe the Learner’s overall performance.

If any of the items above are marked as NO, explain why here.

 
Did the student: Completed successfully Comments
Yes No
Review staff survey results, customer feedback and business performance data in order for them to write their Briefing Report?      
Identify and analyse potential business problems and issues?      
Identify the information that the Management team required to reach a decision on campus expansion and the new data storage system?      
Source and gather reliable, relevant information?      
Describe the reliability and validity of the information that they have collected?      
Describe, and use, formal and informal networks to access corporate information not held in formal systems?      
Ensure that the objectives of the report are clear, relevant and consistent with the decisions that are going to be made?      
Identify patterns and emerging trends and interpret causes and effects?      
Make statistical analyses and interpretation of financial information?      
Undertake sensitivity analysis on proposed options?      
Write documents that reflect a logical approach to evaluating the evidence and drawing conclusions?      
Create an information management system that meets information processing objectives?      
Write a report that used valid and reliable information to support decisions?      
Write risk management plans that include actions that would mitigate the effects of the risk?      
Evaluate financial data using quantitative methods to assist with the decision-making process?      
When writing their Briefing Report, consult specialists and other relevant groups and individuals to get relevant, up-to date information?      
Ensure that decisions are taken within the accountability of the Management Team?      
Make decisions in accordance with the Financial Policy and Procedures?      
Ensure that the decisions made are consistent with the company’s organisational objectives, values and standards?      
Ensure that decisions are taken in a timely manner?      
During the meeting, demonstrate effective communication skills?      
Ensure that the stakeholders’ information needs are documented and are relevant to their location, format and time line requirements?      
Document information and update databases regularly?      
Design and test the new data storage system to ensure that the information requirements of decision makers are met?      
Ensure that the information that they use up‑to‑date, accurate, relevant and sufficient for the recipient?      
Develop communication plans and disseminate these?      
Adhere to the company’s confidentiality and privacy policies in the transmission of information?      
Review and update communication plans regularly?      
Use technology that provides optimum efficiency and quality?      
Use the OneDrive account to maintain corporate knowledge and ensure security?      
Task 2 Outcome: Satisfactory   Not Satisfactory  

 

 

 

 

 

 

 

Assessor Declaration
By signing this declaration, I confirm that I have observed the learner, whose name is recorded above, has demonstrated the requirements outlined in this task.

I further confirm that all of the responses the learner has provided above are true and accurate about their performance of the task.

Assessor’s signature  
Assessor’s name  
Date signed