Health & Safety Management – Global Homework Experts

Element 2 of IG 1
How Health & Safety Management
System Work and What They Look
Like

A Hint
Employer + Employee= Company
Employer + Management= Organisation
Management consist of 3 levels
Top
Middle
Floor (Workers)

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Management System
Use plan-do-check-act to help solve issues
Plan:
Map out the change required and resources needed.
Supported by the SSW- risk assessment process.
Do:
Implement the change (consider a small scale test).
Check:
Review results and risk assessment.
Understand the impact of modifications, run the cycle again.
Act:
Implement and record the change made.
Health & Safety Management System
Proactive
Reactive
Risk Assessment
Reasonably
Practicable
Control
Measures
Safe System of Work (SSW)
Proactive
Reactive

Key Elements of ILO-OSH MS: 2001
Policy:
–Clear declaration (statement )of commitment to health and
safety at all levels in the organisation particularly from the
–top management.
Organising:
–Allocation of Roles and responsibilities for health and safety at
all levels in the organisation.
–From senior management to floor level employees
Planning and implementing:
–Detailed arrangements to manage H&S by developing safe
system of work for each & every activity within organisation.
–Eg:-Risk assessments, PTW!
–And Reasonably practical control measures need to be
implemented to prevent accidents, ill health, injury etc.

Evaluation:
–Methods to monitor health & safety performance and
review the effectiveness of the arrangements.
This can be
–Proactive- (Eg:by review of Inspection report)
–And Reactive- (Eg: by investigating accidents and
review of accident-ill health statistics)
Action for improvement:
–There must be Steps to correct issues found during
evaluation by the review in planning & implementing
part (Safety performance).
Audit & Continual Improvement:
–Independent, systematic, critical , evaluation by
external agency for review of the management system.
–Continual improvement is also important

Key Elements of a H&S Policy of an
Organisation
Health and safety policy is usually found in three
parts: (sections)
1. Statement of Intent
2. Organisation
3. Arrangements

Section 1
Statement of intent
Section 2
Organisation
Section 3
Arrangement
Aim Organisation chart Shows the ways in which
objectives of the company is
achieved
Objective
( Steps to achieve the aim)
By obeying Law
Chain of command
Level of commitment
Area of responsibility
Channel of communication
General Arrangement
SSW applicable for all
category of people in
common.
Signed by senior most person
(To show commitment)
Date
( subjected for review)
Detailed Roles &
Responsibility
for OHS at all
levels in an organisation.
Eg: Duties of MD/CEO
Duties of Safety Specialist
Duties of Line manager (civil)
Duties of Drivers.
Specific arrangement
SSW applicable for particular
category of People,
Equipment, Environment &
Activity.

Topics of General & Specific Arrangements
General Arrangements:
Carrying out risk
assessments.
Information, instruction and
training.
Compliance monitoring,
including auditing.
Accident and near-miss
reporting, recording and
investigation.
Consultation with workers.
Developing safe systems of
work.
Welfare and first-aid
provision.
Fire safety and prevention.
Emergency procedures
Specific Arrangements
Lone working.
Noise.
Vibration.
Hazardous substances.
Control of crowds.
Transport risks.
Waste disposal.
Control of contractors
Similar answers but not same
1. Explain purpose of various sections of OHS
policy of a company?
2. Explain the contents of each section of OHS
policy of a company?
3. Explain why OHS policy of an organisation is an
important document?
This gives an organisation direction and
guidance to manage health and safety effectively
It is tailor made too (specific to each organisation)

Why OHS Policy of an organisation is
An important document
?
It is The written declaration for good standards
of health and safety management in an
organisation. (It gives directions on how to
manage OHS in an organisation by:-
Setting out the organisation’s aims towards
OHS.
Identifying who is responsible for achieving
these aims.
Stating how the aims are to be achieved AND is
Specific to each organisation’s requirements.
Explain why OHS roles & responsibility
shall be communicated to every one in
an organisation?
OHS is every ones responsibility & team work.
By communicating OHS responsibilities & roles
only people will come to know of their
Chain of command
Level of commitment expected
Area of responsibility
Channel of communication
There by avoiding behavioural issues & conflicts.

Ways of communicating OHS policy
Trainings
Briefings/ meetings
Common language
Display of policy statement at prominent
places
Made available(eg :- website) to all interested
parties (eg :- share holders, customer, client,
contractors, suppliers etc.)

Why OHS policy to be Signed and dated by
the most senior person?
To Indicate that Commitment comes from
Higher Level
He/she Holds ultimate responsibility for H&S
in Organisation.
To authorise policy
He/she is the representing Authority
He/she Possess budgetary powers to allocate
resources for H&S including appointment of
H&S specialist.
To indicate priority of OHS.
Occasions for review of OHS Policy of a
company
(Opportunity, Circumstance, Situation, Frequency, How-Often)
Changes in:
Key personnel.
Management structure.
Ownership.
Processes.
Technology. (work methode, equipment/materials)
Legislation.
Work Location , Work Environment
After Incident.
After Enforcement action, Insurance recommendations, Client, Share/stake
holders/customer requirements etc.
After audit.
After worker consultation.
On Passage of time, e.g. annually.
Why an organisation must Have a
Written OHS Policy?
To meet Legal compliance.
To have a Clear communication on OHS.
For Continual improvement through reviews.
To Meet management-systems standards
(
ILO-OSH 2001, ISO 45001 :2018).
Evidence of management commitment
towards OHS.

Factors to be considered when setting the objectives:
Nature of activity undertaken by organisation, type
of Hazards and level of risks involved in it.
Legal and other requirements.
Who is going to set the objectives.
What functional level the objective set.
Resources & Technological options.
Financial, operational and business requirements.
Methodes of Communication
Methodes of evaluation( Monitoring)
Occassions of review
Views of interested parties (Recommendations).
Allocation of targets
“SMART” Objectives
Specific – clearly defined, precise.
Measurable– towards a target, quantified.
Achievable – it can be done.
Reasonable – within timescale, and resources,
Time-bound deadline, timescale.
Goal= this will decide the success and failure.
Aim= this will help an organisation to achieve goal,
Objective= Step to achieve aim.

Why Targets are important?
Helps to measure OHS performance.
Helps to achieve tangible (real) goals by staff in stipulated
time period.
Targets promotes BENCHMARKING
Targets shows commitment to continual improvement.
Helps to meet Legal requirement & provides evidence of
management commitment in audit
e.g. Reduce accident-rate in 6 months
Reduce absence of workers in 3 months
Increase all Active monitoring participation by 2 weeks
Improve Delivery of key objectives e.g. risk assessments, delivery of a
training programme within 1 month.
Targets are the quantitative translation of the
objectives

Assignment not for submission
Assignment for Submission
1.The contracts manager tries to reassure the health and safety committee
that the company has an adequate statement of general policy for health
and safety. Copies of the policy are shown to the committee – see below:
This health and safety policy is a commitment to:
Prevent accidents.
Investigate accidents and near misses.
Prevent injury and ill-health.
Provide safe and healthy working conditions.
Provide safe plant and equipment for office and mobile workers.
Ensure safe handling and use of substances.
Set and review specific, measurable, achievable, realistic and timebound (SMART) health and safety objectives.
Meet legal requirements.
Identify health and safety hazards and risks in the workplace.
Provide adequate training.
Consult with workers.
Review this policy every 10 years.
Based on the scenario only, comment on how effectively this policy has
been implemented. (10)

Management Systems: Comparison
ILO- OSH MS 2001
Policy.
Organising.
Planning and Implementing.
Evaluation.
Action for improvement.
Audit & Continual
Improvement
————————————–
ISO 450001:2018

A Comparison between different
Standards/ Management System
ILO OSH Management
System : 2001
ISO45001:2018
Management System

ISO 45001

Assignment for Submission
ISO 45001: 2018 incorporates the Plan, Do, Check, Act stages.
Indicate which one of these stages the following arrangements belong to (10)
Note: You only need to select 10 of the following arrangements.
(a) Active monitoring.
(b) Occupational health and safety (OH&S) objectives (for the whole site).
(c) Management review (accidents with serious consequences).
(d) Re-visiting plans and documents (re-visiting the risk assessment).
(e) Competence (permit issued by a competent person).
(f) Hazard identification (hazards identified and understood by the permit
issuer and contractor).
(g) Internal communication (weekly feedback meetings).
(h) Resources (providing resources for the OH&S management system).
(i) Control of documented information (careful version control).
(j) Managing incidents (incident investigation to identify root causes).
(k) Evaluation of compliance (thorough reporting, recording of accidents).
(l) Emergency response (rescued by the site’s emergency response team).
Benefits of Certification/MS Eg: ISO or ILO OSHMS
Up to 20% marks in tender evaluations
Provides senior management with an efficient management
process (systematic approach-PDCA cycle)
Identifies and encourages more efficient and time saving
processes by having systematic approach.
Sets out areas of responsibility across the organisation
(Leadership, Directions, Decision making)
Provides continuous assessment and improvement
(Monitoring & Reviews)
Highlights deficiencies &,indicates areas of improvements
which help to reduce accidents & costs
Communicates a positive message to staff and customers
about our quality assurance.
Marketing opportunities & business reputation
Assignment for Submission
.To satisfy the expectations of the Client,
contractors and your employees, you have
developed a formal safety management system
in line with ISO 45001.
Based on the scenario only, what are the likely
benefits to the organisation of having this formal
safety management system? (10)

•Just for your information
Role of H&S policy
Provide direction for OHS in an organisation
Establish management commitment
satisfying:-
Company Aim for ohs
Legal/standards requirement
Show the ways prevent accident , ill health
Show how to measure OHS performance
How to improve continually through reviews
Key aims to be shown in policy
Protecting OHS of members of organisation &
those who can be affected
Meeting legal/ standards requirement
Worker consultation/ participation in all
elements of OHS management system
Continual improvement in OHS performance.